Govt Invoices Wide Area Workflow???

[KimDW]

This is COMPLETELY a long shot asking this question. Is anyone familiar with Wide Area Workflow - Receipt and Acceptance? It's an online invoicing system that the government is going to implement. I work for a government painting contractor and I just spend all morning online taking the training course. Let's just say I'm confused about things and have many questions. I just thought I'd try and ask since you never know who gets on these sites.
Thanks,
Kim

 

[LSP]

Hi Kim,
I'm in the Army and work in Accounts Payable, we have not implemeted WAWF yet, but we are hoping to in the near future. We are having training on it tomorrow. The training is for about 4 hours so I am hoping that I will learn something! I will be glad to stop by here tomorrow and let you know if I learn anything that might be useful to you, or at least let you know if there is any place where you can get more information.
I deal with vendors and contractors on a daily basis. Most of them are upset with us, and they have every right to be upset because of the hassle that they have to go through just to get paid in a somewhat timely manner. I really feel for some of the contractors and vendors out there. Just know that some us do care, and we try to get invoices paid on time, but usually it is way out of our hands and we have to rely on people like DFAS.
Enough said.
I'll post something tomorrow.
Laura

 

[jackie7]

My husband's company was the pilot for the program. He said to ask away. If he can help he will. ( He does DD250s,progress payments and performance based billing.)

 

[KimDW]

Wow! I can't believe I got responses to this. Thanks. My main concern is that what now takes me 5 minutes to do an invoice will now take me 15 (I did a sample on the practice website yesterday) and it's because our internet is SLOW and it takes forever to keep loading each page. We have 7 government contracts and only one of them doesn't pay within 14 days. By going through the web training yesterday I think I'm supposed to use the Invoice 2in1 form but since we are a contractor (service) I'm confused if we really should use the Construction Payment Invoice and do a Receiving Report. Only one of the bases has contacted me about maybe doing the invoicing this way. I'm not looking forward to it. Well, thanks.
Kim

 

[LSP]

Hi,
Sorry I didn't get back here last night, but I left the stuff at work. Since we're not using it yet, I can't really help too much. But it does sound like it will help you get paid faster. I don't what know the Construction Payment Invoice is either.
I have these 2 websites, which you may have already been to.
https://wawftraining.eb.mil and www.dcma.mil
At the 2nd site, we were told that it can tell you the locations of free training sessions.
Do you have a Vendor Guide? I have a 40 page guide that includes things like:
1. Introduction
2. Benefits to Vendors
3. Getting Started (first time)
4. How to set up your Machine
5. Creating a 2-in-1 invoice
6. Creating a Combination Invoice & Receiving Report
7. Creating an Invoice Based on Multiple Receiving Reports
8. Creating a Standalone Invoice
9. Creating a Receiving Report Based on an Invoice
10. Vendor Tips (3.0 version specific)
11. More Information
12. Acronyms/Glossary
13. Attachment 1, Sample Appointment letter
For Group Administrator
It is a big Word file, but I could e-mail it to you if you want.
If you're interested you can e-mail me at [email protected] (just put something like WAWF in the subject).
Good luck, in the end I think it will work better this way, after we all get used to it.
Laura

 

[KimDW]

Thanks, Laura
I'll send you an email so we can discuss more.
Kim